Booth Package Fee-$750
Your 10 ft x 10 ft; 100 sq ft booth package includes:
• One 6′ draped table with 2 chairs
• A 7′” x 11″ one-line company ID sign
• A complimentary listing in the conference program guide
• One full conference registration (includes sessions) and two exhibit hall only badges.
• One complimentary list of registrants/names, addresses, and affiliations (if known). Phone numbers and e-mail addresses are not included. File will be sent via e-mail in Excel shortly after the conference.
• Exhibit hall security
Friday, July 10 8:00 am-11:00 am Installation /Set-up of Exhibits 11:30 am-6:00 pm Exhibit Hall Open 11:30 am-12:15 pm Exhibits 12:15 pm-2:00 pm Lunch with Exhibitors 4:00 pm-6:00 pm Opening Reception Saturday, July 11 11:00 am-5:30 pm Exhibit Hall Open 11:00 am-11:30 am Exhibits 11:30 am-1:30 pm Lunch with Exhibitors 4:30 pm-5:30 pm Last Chance Exhibits/Refreshment Break with Exhibitors 5:30 pm Exhibit Hall Closes 5:30 pm-7:30 pm Dismantling/Breakdown of Exhibits
The following companies exhibited at the 2014 Health Care and Business Institute: AliMed Ampcare...Read More
We are now accepting exhibit applications for the 2015 Health Care & Business Institute.
Click here to submit your online contract. Space is limited, reserve your booth today.
View the updated Floorplan.
The ASHA Schools Conference and ASHA Health Care & Business Institute is owned and is managed by the American Speech-Language-Hearing Association (ASHA). Below, the term “Center” refers to the Phoenix Convention Center. The terms “ASHA” “ASHA Show Management” or “Show Management” refer to the association and staff responsible for planning and implementation of the Schools Conference and the Health Care & Business Institute. The terms “Company” and “Exhibitor may be interchangeable for any company, association, group or individual who chooses to enter into agreement with ASHA with the intent affiliate with the ASHA Schools Conference and the ASHA Health Care & Business Institute as exhibitor or sponsor.
Rules and Regulations may be amended at any time by ASHA Show Management in its sole reasonable discretion, and all amendments that may be so made shall be equally binding upon publication on all parties affected by them as the original. ASHA Show Management reserves the right to grant or deny its consent in its sole reasonable discretion and the right to apply, interpret, and enforce these rules in its sole reasonable discretion. Any point not specifically covered in these rules is subject to the decision of ASHA Show Management, whose decision shall be final.
The following rules and regulations have been designed for the benefit of all exhibitors. ASHA requests the full cooperation of the exhibitor in their observance.
ADA Compliance: Exhibitor is solely responsible for ensuring that its booth is in full compliance with the ADA, and for all costs related thereto. The representatives of each exhibiting company will be responsible for making their exhibits accessible to persons with disabilities as required by the Americans with Disabilities Act. It is understood that ASHA and the Convention Center will be held harmless by the exhibiting company for the failure of its representatives to comply with the requirements as stated in the Americans with Disabilities Act.
Booth and Exhibit Specifications ASHA Show Management follows International Association of Exhibitions and Events (IAEE) Guidelines. Exhibitor agrees to arrange exhibits so that the general view of the floor will not be obstructed nor hide other exhibits.
Booth package includes one (1) Full Conference Registration, two (2) Exhibit Hall Only badges, one (1) 6’ x 2’ standard skirted table, standard carpet, one (1) wastebasket, company identification sign, and two (2) chairs.
Refer to the Booth Guideline forms provided in the exhibitor manual which is incorporated by reference herein. All exhibits must adhere to the ASHA booth and exhibit specifications. Exhibitors desiring to use other than standard booth equipment or any signs, decorations or arrangements of display material conflicting in any way with these rules and regulations must submit to ASHA a detailed sketch of the proposed layout with the application and receive written variance approval from ASHA.
Exhibitors may not alter the location of exhibits or of booths without the written consent of Association management. Exhibitors may not sublet their space nor any part thereof. Exhibitors may not permit non-exhibiting companies’ representatives in their booths. Show Management reserves the right to restrict or relocate at the exhibitor’s expense any exhibits that become objectionable because of noise, method of operation, materials, traffic congestion, or any other reason. Exhibit demonstrations must be confined within the bounds of their respective booths.
Aisle space may not be used to distribute promotional material. There will be no objectionable noise or odor or other disagreeable feature attendant to any exhibit. Each exhibit shall be so installed that it will not project beyond the space allotted. No exhibit shall obstruct or otherwise interfere with the other exhibits. Exhibitors may not tape, paste, thumbtack, nail, or otherwise affix signs or posters to the walls, columns, or booth drape, or hang things from sprinkler pipes.
Booth Personnel: Exhibitor must have staff present at booth during all open exhibition hours. Exhibitor’s personnel shall conduct themselves in a professional manner at all times.
Cancellations and Refunds: Cancellations must be received in writing- by email, fax, or postal mail- by end of business day on May 8, 2015 to receive a refund, less $250 of your booth fee. If you cancel after May 8, 2015 your entire booth fee will be forfeited.
Children and Minimum Age: Minimum age for admission to the exhibit hall is 18. Children under 18 are prohibited from entering the exhibit hall at any time during the course of this Schools Conference and Health Care & Business Institute. This includes installation, exhibit hall open hours and dismantling.
Certificate of Insurance: ASHA requires that all Exhibitors maintain General Liability insurance consistent with the Exhibitor Manual and any other insurance required by the Convention Center. Exhibitor shall carry adequate insurance to protect itself against bodily injury (including death) and property damage claims arising from Exhibitor’s participation in the ASHA Schools Conference and Health Care & Business Institute, including but not limited to worker’s compensation as required by law and, commercial general liability insurance in such amounts as are adequate, but in no event less than one million U.S. dollars ($1,000,000.00) combined single limit for both bodily injury and property damage. Said insurance shall name ASHA and the Convention Center as additional insureds, shall contain an endorsement that such policy shall remain in full force and effect notwithstanding that the insured has waived its right of action against any party prior to the occurrence of a loss, and shall require the insurer to waive all rights of subrogation against ASHA. If Exhibitor is asked to provide proof of insurance, it must present such proof or documentation to the satisfaction of ASHA or the Convention Center prior to entry and set up in the Exhibit Hall.
Condition of Eligibility: ASHA reserves the right to assess and determine eligibility of any company wishing to exhibit and/or sponsor at the ASHA Schools Conference and Health Care & Business Institute. ASHA may deny or revoke eligibility for cause based on a violation of any policy set forth in the Exhibitor Rules and regulations or this agreement. Companies wishing to exhibit or sponsor must be paid in full with ASHA and its official contractors by the onset of the Schools Conference and Health Care & Business Institute.
Competing or Offsite Events: Exhibitor shall not conduct any competing event of more than 25 people during official ASHA Schools Conference and Health Care & Business Institute hours. Exhibitors who plan to have off-site activities are encouraged to schedule their events before and after Schools Conference and Health Care & Business Institute programming (generally 6:00 a.m.–6:00 p.m. daily).
Contractual Agreement: This agreement will become a legally binding contract once it has been accepted by ASHA. No agreement will be considered valid and binding against ASHA until that point. All submissions by any Company wishing to exhibit at the ASHA Schools Conference and Health Care & Business Institute will be considered to be an agreement by Company to abide by ASHA decision regarding booth location, and further, as an acceptance of the Company to abide by all rules and regulations as set forth in this agreement and the Rules and Regulations of the Exhibitor
Manual, which is incorporated herein by reference.
Copyright and Licensing: License agreements for music are the sole responsibility of the exhibitor. The exhibitor is responsible for all applicable ASCAP, BMI, and/or SESAC music licensing fees. The exhibitor assumes responsibility for, and indemnifies ASHA and the Convention Center for, all costs and obligations arising from the use of licensed, patented, and/or copyrighted materials, equipment, devices, processes, or dramatic rights furnished, used, or incorporated in conduct of the Schools Conference and Health Care & Business Institute.
Default in Occupancy: Any exhibitor failing to occupy space contracted for is not relieved of the obligation of paying the full rental of such space as provided in the signed application. If not occupied by the time set for completion of installation of displays, such space may be possessed by the ASHA.
Distribution of Materials: Exhibitors may not pass out flyers in the aisles or place marketing material on tables that are not located in their contracted exhibit space. Advertisements found outside of an exhibitor’s booth will be thrown out.
Dispute Resolution: Any controversy or claim arising out of or relating to this contract, or breach thereof, shall first be discussed informally for an amicable settlement between the parties and should that not succeed the parties shall attempt to resolve the matter by mediation. Should that not resolve the matter, it shall be settled by arbitration in the State of Maryland in accordance with the commercial arbitration rules of the American Arbitration Association, and judgment upon the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof.
Electrical/Lights: During official Schools Conference and Health Care & Business Institute days, power in the Exhibit Hall will be turned on to full power one hour prior to Exhibit hall published hours and remain on for one hour past. Any specific or additional power needs must be ordered and paid for by the Exhibitor.
Food, Alcohol and Catering: Armark is the exclusive provider of food, beverage, and catering services within the Convention Center. Any Exhibitor offering alcoholic beverages at any event held in conjunction with the Schools Conference and Health Care & Business Institute must (i) carry a minimum of two million dollars U.S. ($2,000,000.00) in liquor liability insurance during the event and (ii) comply with all the rules and requirements of the Convention Center and Operator.
Force Majeure: ASHA Show Management may suspend or terminate this Contract without penalty in the event the Convention Center becomes unavailable, is destroyed or damaged, or if it becomes inadvisable, impracticable, illegal, or impossible to hold the ASHA Schools Conference and Health Care & Business Institute as scheduled due to any event beyond the control of ASHA Show Management or the Convention Center, including but not limited to the following: strike; lockout; injunction; emergency; act of God; act of war; curtailment of local, national, or international transportation facilities with a significant impact on domestic and/or international travel; and economic factors which make it impractical for ASHA Show Management to hold the Exhibit as scheduled or otherwise perform its obligations hereunder (including the unavailability or inadequacy of any convention center, headquarters, Center(s), or necessary expansion space). In such an event, Exhibitor hereby waives any and all damages and claims for damages and agrees that the sole liability of ASHA Show Management shall be to refund to Exhibitor all payments made for exhibit space, less a proportionate share of all expenses incurred and committed by ASHA Management, such as, but not limited to, advertising, convention center fees, etc., to the extent any monies remain after payment of such expenses.
Indemnification and Liability: The exhibitor agrees to protect, save, and keep ASHA and the occupied Convention Center forever harmless from any damage or charges imposed for violation of any law or ordinance by the exhibitor, his employees or agents, as well as to comply strictly with the applicable terms and conditions contained in the agreement between ASHA and occupied Convention Center regarding the exhibition premises. The exhibitor agrees to indemnify and hold harmless ASHA, the Phoenix Convention Center, the City of Phoenix, and their respective governing bodies, officers, directors, employees, and/or agents from all against and from any and all loss, cost, damage, liability, expense, or tax arising directly or indirectly out of this Agreement or the performance thereof, and/or exhibitor’s use of any portion of the Convention Center by the exhibitor, its contractors, subcontractors, employees, and/or agents except to the extent that such loss or damage is caused by the sole negligence or intentional acts of ASHA, the Convention Center, the City of Phoenix, and/or their respective governing bodies, officers, directors, employees, and/or agents.
NO LIABILITY: THE MAXIMUM LIABILITY OF THE ASHA SCHOOLS CONFERENCE, HEALTH CARE & BUSINESS INSTITUTE AND ITS SPONSORS FOR ANY REASON SHALL BE LIMITED TO THE AMOUNT OF EXHIBIT SPACE RENTAL FEES PAID BY EXHIBITOR FOR THIS YEAR’S EXHIBIT. IN NO EVENT SHALL ASHA BE LIABLE FOR ANY INDIRECT, CONSEQUENTIAL, PUNITIVE, OR INCIDENTAL DAMAGES, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. EXHIBITOR IS SOLELY RESPONSIBLE FORTHE SECURITY OF ITS PROPERTY AND THE PROPERTY OF OTHERS UNDER ITS CONTROL.
Photography and Recording: The services of an official professional photographer are used for the ASHA Schools Conference and ASHA Health Care & Business Institute. By registering for the ASHA Schools Conference and ASHA Health Care & Business Institute, you agree to allow ASHA to use your photograph in ASHA-related publications, on the ASHA website, or in other Association materials Limited use of cameras is allowed for exhibitors in their own booth area. Photography, video production and/or graphic reproduction of other exhibitors’ booths and products displayed therein are prohibited unless authorization is obtained from the exhibitor. Commercial use of photographs of attendees by exhibitors is prohibited unless written consent is given by the attendee. Personal photography is permitted at social functions. Audio, video, and digital recordings, live streaming or broadcasting, and photography, whether for personal or commercial use, are all strictly prohibited during any ASHA Schools Conference and ASHA Health Care & Business Institute education session, poster presentation, Short Course, or the keynote speaker’s presentation at the Opening and Closing Plenaries unless consent from the presenter is granted or obtained prior to the start of the session.
Registration and Badges: All exhibitors must be registered and wear badges during exhibit hall move in, move out and exhibit hall open hours. Exhibitors with a Full Registration badge must wear their badge to attend sessions. Exhibit Hall only exhibitors may not attend CEU eligible sessions.
Restrictions: Exhibitor’s activities shall be restricted to Exhibitor’s booth space only. Show Management reserves the right to restrict, reject, prohibit, or eject any exhibit, in whole or in part, which becomes objectionable due to noise, safety hazards, or other reasons. Show Management reserves the right to deny access to or eject any person whose behavior becomes objectionable. In any such event, no refunds will be issued. Sanctions for noncompliance with Show Management’s rules and regulations also include, but are not limited to, forfeiture of all fees paid and ineligibility to exhibit at or attend any future ASHA meetings or events.
Security: Attendees and Exhibitors are responsible for the protection of their personnel, booth, displays and all other materials at all times. The Convention Center, Show Management, nor official contractors, nor Convention Services will be held responsible for bodily injury, theft or damage to the Exhibitor’s personal property, products or exhibit. All exhibitors are expected to adhere to security measures and procedures. Exhibitors may make arrangements for additional security, at their own expenses, if so desired, through the official ASHA Schools Conference and Health Care & Business Institute security company. ASHA will provide peripheral security in the Exhibit Hall, not individual booths, from Friday, July 10 through Saturday, July 11, during the two show days and until 7:00 pm on July 11. Exhibitors are expected to carry all risk insurance on their exhibits, utilize lock boxes, and/or arrange for their own security in their booths, as appropriate, at their own expense.
Selling Activities: Exhibitors engaged in selling activities must possess a valid seller’s permit (if applicable). Show Management may be required to provide a list of Exhibitors and their seller’s permit status to State tax authorities. Upon request, Exhibitor must promptly (within10 business days) provide Show Management with its seller’s permit number (or reason for exemption).
Services: Show Management has designated official exhibition contractors as outlined in the Exhibitor’s manual. Services for these and other contractors will be available and charged at the then-current rates by the contractor directly to Exhibitor. Show Management assumes no responsibility or liability for such contractors. Exhibitor wishing to use Exhibitor Appointed Contractors (EACs) for non-exclusive services must follow proper application procedures, as outlined in the Exhibitor Service Manual. Exhibitor must use qualified union personnel for material handling, installing and dismantling exhibits, and other services as required by the Center’s rules and regulations. Applicable union regulations for the Center will be provided in the Exhibitor Manual.
Severability: If any part of any provision of this agreement shall be invalid or unenforceable in any respect, such part shall be ineffective to the extent of such invalidity or unenforceability only, without in any way affecting the remaining parts of such provisions of this agreement.
Smoking: Smoking is prohibited in the Convention Center Exhibit Hall and meeting rooms.
Use of Logos: ASHA, the ASHA circle trademark and logo, and the ASHA Schools Conference and ASHA Health Care & Business Institute marks and logos are the property of the American Speech-Language-Hearing Association. Any use of these trademarks, marks, or logos without written authorization is strictly forbidden and a violation of state and federal law.
Violations: Violation of any of these regulations on the part of the exhibitor, his employees, or agents shall annul the right to occupy space and such exhibit will forfeit to Management all monies, which may have been paid. Upon evidence of violation, Management may re-enter and take possession of the space occupied by the exhibitor, and may remove all persons and goods at the exhibitor’s risk. The exhibitor shall pay all expenses and damages, which Management may incur thereby.
Waiver: Exhibitor acknowledges that ASHA, Show Management, the Convention Center, and the Operator do not carry insurance coverage for Exhibitor’s property. Exhibitor agrees to bear all risk of any bodily injury (including death) or property damage or loss which Exhibitor or its contractors, or their respective officers, directors, employees, representatives, servants, agents, invitees, licensees, or subcontractors might sustain as a result of Exhibitor’s participation in the ASHA Schools Conference and ASHA Health Care & Business Institute. Exhibitor hereby waives any and all rights of recovery, refund, or compensation for bodily injury (including death) or property damage against the ASHA, the ASHA Schools Conference and ASHA Health Care & Business Institute, the Convention Center, the Operator, and their officers, directors, employees, and agents based upon or arising out of Exhibitor’s participation in the ASHA Schools Conference and ASHA Health Care & Business Institute, except such losses as may be the result of the sole gross negligence or willful misconduct of such parties.
General: The parties are independent contractors with respect to each other, and nothing herein shall create any association, partnership, joint venture or agency relationship between the parties. Neither party has any right or authority to assume or to create any obligation or responsibility on behalf of the other party except as otherwise provided herein. The parties agree that all rights and obligations provided in this Agreement which do not expressly terminate pursuant to this Agreement shall survive beyond the term of this Agreement and shall remain in full force and effect in perpetuity. This Agreement represents the entire agreement of the parties and supersedes any other understanding of the parties concerning the subject matter herein. This Contract may be modified only with the written consent of ASHA Show Management. The waiver of a breach of any of the terms hereof or of any default hereunder, shall not be deemed a waiver of any subsequent breach or default, whether of the same or similar nature, and shall not in any way affect the other terms hereof. No waiver or modification shall be valid or binding unless in writing and signed by the waiving party. All provisions of this Agreement shall be severable and no provision shall be affected by the invalidity of any other provision to the extent that such invalidity does not also render such other provision invalid.
All notices required under this Contract shall be considered given when deposited in the U.S. mail, certified, return receipt requested, addressed to the respective parties as listed on the first page of this Contract.
ASHA reserves the right to terminate the exhibitor’s display privileges at any time for breach of any of these terms, rules, and regulations. Such termination may become effective during the Schools Conference and Health Care & Business Institute, at which time the exhibitor agrees to close his/ her exhibit upon receipt of a notice of termination, and thereafter remove his/her exhibit from the exhibition hall as soon as possible, without disruption of the meeting. Expulsion of an exhibitor under these rules shall not give rise to a claim for a refund of the fees paid by such exhibitor.