Attendee Hot List
A customized Attendee Hot List gives you the ability to reach your target market to invite attendees to your booth or keep the conversation going after Convention.
ASHA’s policy is not to permit helium balloons inside the Exhibit Hall. There are no exceptions to this rule; you may not have helium balloons in your booth space. If helium balloons are found inside the exhibit hall, the balloons will be removed, and you will be responsible for any fees that may apply. Air-filled balloons are permitted.
Beware of Scams
Learn more about unauthorized vendors and scams.
Booth Cancellation Policy
Learn more about canceling exhibit space and the refund policy.
Booth Set-Up Tips
Take a look at examples and ideas for setting up your booth [PDF] based on your specific needs.
The Career Fair, in the Exhibit Hall, provides employers opportunities to connect with qualified professionals.
Commercial booth spaces do NOT include carpet, and exhibitors are required to provide carpet (or comparable floor covering) that covers the entire booth space. Any commercial booth spaces that do not have floor covering by 4 p.m. the day before the Exhibit Hall opens (please see the Exhibitor Contract Terms and Conditions for more details) will be carpeted and exhibitors will be charged.
Nonprofit, Member Table, and Career Fair booth packages include carpet.
Company Description and Product Categories
Update your company profile in the Exhibit Service Center so that attendees can learn about you before they arrive at Convention.
- Welcome Message: A short message that will appear on the live floor plan. Example: “ABC Company welcomes you to Orlando.”
- Program and Exhibit Guide Profile: What attendees will see in the printed Program and Exhibit Guide that all attendees will receive on site. If you would like a longer listing, you may upgrade your profile (including additional categories) for a fee. Email email@example.com for more information.
- Brands: Where you can list branded products that your company offers. (Example: Kraft Foods has Jello, Oscar Mayer, and Heinz Ketchup.)
Complimentary Mailing List
Exhibit booth packages include one complimentary pre- or post-attendee mailing list (no email addresses). You will select your list during the exhibitor registration process. Visit the Exhibitor Deadlines page to see this year’s dates.
Convention Exhibitor Promotion Button
Use this colorful image on your website, social media, and email signature.
Dates and Deadlines
Email Preference Center
In our ongoing effort to assure you are only receiving emails that are of interest to you, we have created a Preference Center. Please take a minute to let us know what marketing information you are interested in receiving from ASHA.
Exhibitor Badge Allotments
Exhibit booth packages include complimentary full conference registrations and Exhibit Hall–only badges:
Exhibit Booth Set-Up
View Guidelines for Display Rules and Regulations from the International Association of Exhibitions and Events.
Exhibitor Contract Terms and Conditions
Exhibitors agree to the Exhibitor Contract Terms and Conditions.
Exhibit Hall Hours
|Thursday, November 21||9:00 a.m. – 5:00 p.m.|
|Lunch with Exhibitors||12:30 p.m. – 2:00 p.m.|
|Reception with Exhibitors||4:00 p.m. – 5:00 p.m.|
|Friday, November 22||9:00 a.m. – 5:00 p.m.|
|Lunch with Exhibitors||12:00 noon – 2:00 p.m.|
|Saturday, November 23||9:00 a.m. – 2:00 p.m.|
|Lunch with Exhibitors||12:00 noon – 2:00 p.m.|
Find information about housing for the ASHA Convention.
Read the latest issue.
View the Exhibitor Prospectus to learn more about exhibiting at ASHA Convention.
Registration is now open through the Exhibitor Service Center. Additional full conference badges can be purchased for $190 and additional Exhibit Hall–only badges for $75. Badges will not be mailed. Save time on site by registering in advance. Stop by Exhibitor Registration located in the OCCC (Hall WB4) beginning Wednesday, November 20 at 8:00 a.m. – 6:00 p.m. to pick up your materials.
Exhibitor Service Manual
The Exhibitor Service Manual is available through the Exhibitor Service Center, beginning mid-August. The primary contact will receive an email from Willwork, Inc., with information on how to access the manual. Exhibitor Appointed Contractors contact your client for access.
Function Space Requests
ASHA holds extra function space during Convention to support affiliate events such as meetings or receptions.
Graduate School Fair and PhD Center
The Graduate School Fair and PhD Center takes place in the Poster Hall. Academic programs can recruit students, interview them for admission, and talk one-on-one about graduate school and/or research doctoral education opportunities.
Information on lead retrieval is available in the Exhibitor Service Manual.
We do not have lunch tickets available this year. Instead we have an ASHA Cash Coupon Book.
All exhibitors are required to adhere to the show hours. Exhibitors seen breaking down early will not be eligible for the Early Bird booth selection.
Exhibitor Lounge and Reception
The Exhibitor Lounge is located in the back of the Exhibit Hall. Please join us for the Exhibitor Reception on the Wednesday of the Convention.
The Orange County Convention Center has three on-site parking lots, starting at $17 per entry. Short-term metered parking is also available. Overnight parking is not allowed. Visit the Orange County Convention Center website for more details.
The Advance Warehouse will begin accepting shipments starting Monday, October 14, and will continue through Thursday, November 14. Shipments will be accepted at the Orange County Convention Center starting Tuesday, November 19. Shipping labels are available in the Exhibit Service Manual.
Increase your company’s visibility by becoming a sponsor and enjoy some added benefits.
Tax License Information
Tips to Have a Successful Exhibit Experience
Exhibiting for the first time can be overwhelming, but these tips can help you prepare for a great show.
Wi-Fi is not included in your booth package. Information about purchasing Wi-Fi can be found in the Service Manual, which is available through the Exhibitor Service Center. Complimentary Wi-Fi is available in the public areas of the convention center.