Exhibitor’s written cancellation must be received via email at exhibits@asha.org by 5:00 p.m. EDT on August 1, 2025, in order for Exhibitor to be eligible to receive a refund, less 25% of the booth fee.
If an Exhibitor’s cancellation is received after August 1, 2025, or if Exhibitor registered after July 31, 2025 (regardless of cancellation date), they must pay the booth fee in full and will not be eligible for a refund. Appropriate payment must be received within 30 days of cancellation. All services and benefits included with exhibit space shall be forfeited with cancellation of space. There are no exceptions to this policy.
The ASHA Convention Exhibit Hall is the place to showcase products, services, and resources for our members and attendees. The items on exhibit should relate to the discipline of communication sciences and disorders. ASHA reserves the right to review all exhibit applications for eligibility and to withdraw its acceptance of a contract if it determines, in its sole discretion, that the exhibitor is not eligible to participate, or if the exhibitor’s product is not eligible to be displayed in the exhibit hall.
Only those companies certifying that they are equal opportunity employers will be eligible to exhibit at this Convention and subsequent Conventions held by ASHA.
Booth space will be 10-ft x 10-ft. Each booth includes a 8-ft-high back wall, 3-ft-hall side rails, and a uniform booth sign. The sign will include the company name and booth number. Booth furnishings, including carpet, electricity, and other additional services are NOT included in the price of the booth. An Exhibitor Service Manual with order forms will be available in August. By submitting the online contract, you also agree to the rules and regulations in the Exhibitor Service Manual.
Booth space will be 10-ft x 10-ft. Each booth includes a draped 8-ft-high back wall, 3-ft-high side rails, and a uniform booth sign. The sign will include the company name and booth number. A 10-ft x 10-ft carpet, 6-ft draped table, 2 side chairs, and wastebasket are included in the price of the booth. Electricity and other additional services are NOT included in the price of the booth. An Exhibitor Service Manual with order forms will be available in August. By submitting the online contract, you also agree to the rules and regulations in the Exhibitor Service Manual.
A maximum height of 10-ft is permitted on the back wall. The 10-ft height may extend 3-ft forward into the booth but then must drop to a 4-ft height limitation. If your display extends higher than the 8-ft back wall drape, the back of your booth must be finished, or the back of your booth will be draped at your expense. You must not block your neighbors sight line with your booth display. ASHA floor managers will be checking booth displays onsite. You will receive a notice that your booth is not in compliance and must be modified prior to show open.
Display may not exceed 16′ in height. Island booths must be open from all sides; drapes and a booth sign will not be provided. Island booths start at 20′ x 20′. You may hang a sign from the ceiling in an island booth. You can order sign hanging in the Exhibitor Service Manual.
The Exhibit Hall is not carpeted. Exhibitor is required to provide carpet to cover the entire booth by Wednesday, November 19, 2025, at 3:00 p.m. If Exhibitor has not provided carpet by such time, ASHA will force carpet, and Exhibitor will be charged. Any Exhibitor that occupies an island booth must have carpet to cover the entire booth.
| Date | Time |
|---|---|
| November 20, 2025 | 10:00 a.m. – 6:00 p.m. |
| November 21, 2025 | 9:00 a.m. – 6:00 p.m. |
| November 22, 2025 | 9:00 a.m. – 1:30 p.m. |
All exhibits must be fully staffed during these official exhibit hours. Any exhibiting company that tears down its exhibit before 1:30 p.m. on November 22 or is not fully staffed will forfeit its Early Bird lottery/drawing privileges for next year’s Convention. ASHA reserves the right to alter the Convention hours in any manner in the best interest of the Association.
The Convention Center will be available from 2:00 p.m. to 6:00 p.m. on Tuesday, November 18 for island booth set-up only, and from 8:00 a.m. to 6:00 p.m. on Wednesday, November 19 for installation of exhibits. Please email exhibits@asha.org if you require early move-in or late move-in. Please note that overtime for all trades starts at 4:30 p.m.
All shipping containers must be emptied and cleared away for storage by 4:00 p.m. on Wednesday, November 19. Exhibitors may set out materials in their booths until 6:00 p.m. on Wednesday, November 19. Exhibitors may stay to complete their setup after 6:00 p.m. but cannot leave the Exhibit Hall and return for security reasons. Exhibits may not be vacated or dismantled before 1:30 p.m. on Saturday, November 22.
Exhibitors displaying exhibitor badges will be allowed on the show floor to complete the daily setup of their booths beginning at 8:00 a.m. Once exhibitors leave the Exhibit Hall at the close of each day, they cannot reenter the Exhibit Hall. Exceptions must have approval from ASHA show management. You can receive approval to stay late from Exhibitor Registration onsite.
Exhibits must be dismantled, packed, and ready for shipping by 8:00 p.m. on Saturday, November 22. Drivers must check in no later than 6:00 p.m. on Saturday, November 22 to pick up your booth freight.
Exhibitors who plan to have off-site activities are encouraged to schedule their events before and after Convention programming (generally 8:00 a.m. – 6:00 p.m. daily). To request a meeting or function space, please fill out the online form on the ASHA Convention website. Some restrictions apply during Educational Programming and Special Events. Public notices of such events shall be displayed only in the exhibitor’s booth. Notices may not be posted in any Convention hotel or in the Convention Center. Exhibitors may not pass out flyers in the aisles or place marketing material on the tables that are not located in their contracted exhibit space. Advertisements found outside an exhibitor’s booth will be discarded.
It is agreed and understood that the regulations stated here and on the signed online contract are part of a contract between the exhibitor and the Association, and that the submission of the application for exhibit space constitutes the exhibitor’s agreement to abide by these regulations.