In-Person Exhibit Hall
November 18–20, 2021
Walter E. Washington Convention Center
Washington, D.C.
The ASHA Convention Exhibit Hall is the largest and most diverse showcase for companies dedicated to the professions of speech-language pathology, audiology, and speech and hearing science. Attendees represent the broadest gathering of CSD professionals who work in schools, health care settings, universities, and private practice. This is your chance to meet face-to-face, share information, sell products and services, and establish long-term opportunities with critical decision makers.
What to Expect in the Exhibit Hall
ASHA is committed to providing an environment that follows recommended safety protocols. This year, the exhibit hall will look different to accommodate physical distancing and safety precautions. Here’s what to expect:
- Masks will be required
- Hand sanitizer stations will be available throughout the Convention Center
- Expanded aisles to manage traffic flow
- All booths will be corners
- Additional seating for lunches
- Enhanced cleaning during exhibit hall hours and each night
We will continue to adapt to the latest best practices and precautions as new information becomes available. (Learn more about the Back to Business plan implemented by Events DC, the organization that oversees the Walter E. Washington Convention Center.)
Take a look at the exhibit hall floor plan to determine how much space you need to showcase your company.
In-Person Booth Packages
We have adjusted our booth rates and changed the cancellation policy to be more flexible this year to help you with your decision to exhibit. Corner booth fees are waived this year and booth rates will not increase. Sign up early to take advantage of priority placement in the exhibit hall. A virtual exhibit listing is included with all in-person booth packages.
Please Note: The ASHA Career Fair is a virtual event this year and will be held independently of the ASHA Convention. The Career Fair will take place on Wednesday, September 22, 2021 from 3:00 – 6:00 p.m., ET. Visit the ASHA Virtual Career Fair for more information.
| Booth Options | Includes |
|---|---|
|
Commercial Booth $1,650 per 10-ft x 10-ft booth space |
Two full Convention registrations Two exhibit hall-only badges One 6-ft draped display table Carpet Two side chairs or barstools One wastebasket Nightly booth vacuuming |
|
Nonprofit Booth $950 per 10-ft x 10-ft booth Nonprofit exhibitors will be located in a designated area of the exhibit hall. |
One full Convention registration Two exhibit hall-only badges One 6-ft draped display table Carpet Two side chairs One wastebasket Nightly booth vacuuming |
|
Member Table $500 per 10-ft x 10-ft booth* Member tables will be located in a designated area of the exhibit hall. Contact Renee Tross at rtross@asha.org. *Member tables are 10-ft x 10-ft for this year only. |
One full Convention registration (to be used by the ASHA Member reserving space, non-transferrable) One exhibit hall-only badge One 6-ft draped display table Carpet Two side chairs One wastebasket Nightly booth vacuuming |
Exhibitor Schedule
| Exhibitor Move-in* | Exhibit Hall Hours | Exhibitor Move-out |
| Tuesday, November 16 2:00 p.m.–6:00 p.m. |
Thursday, November 18 9:00 a.m.–5:00 p.m. |
Saturday, November 20 2:30 p.m.–7:30 p.m. |
| Wednesday, November 17 8:00 a.m.–6:00 p.m. |
Friday, November 19 9:00 a.m.–5:00 p.m. |
|
| Saturday, November 20 9:00 a.m.–2:00 p.m. |
*Move-in times may be staggered to allow for increase physical distancing.
Cancellation Policy
For 2021, we have instituted a more flexible cancellation policy. In-person booth packages will automatically include a presence on the virtual platform. If you need to cancel your participation for an in-person exhibit booth you may do so before October 1, 2021, to receive a full refund of the cost of the in-person booth, less the cost of the virtual exhibit listing. After October 1, 2021, there will be a 50% cancellation fee. No refunds will be given after November 1, 2021. Cancellations must be submitted in writing and emailed to exhibits@asha.org.
Covid-19 Policy and Agreement
The rules and regulations regarding large events in Washington, D.C. continue to evolve and may be subject to change, even as we get closer to the event dates. We will adhere to the policies set by the District of Columbia (DC). As of May 25, 2021, social distancing and capacity limits have been lifted but mask requirements remain. The city continues to monitor key metrics. Future guidance and not-yet-defined safety measures may be implemented (or further lifted) by both or either the local authorities or the facility, and could include a cap on the number of people allowed in the building or in rooms, masks, social distancing, proof of vaccination and/or onsite COVID-19 testing (with allowable ADA accommodations), app-based contact tracing, or other requirements. We will provide all rules and regulations related to the in-person event as soon as they are announced so you will know exactly what will be required of you onsite, and we will require exhibitors to adhere to all rules and regulations in place over event dates to participate in the in-person event.
Eligibility to Exhibit
The ASHA Convention Exhibit Hall is intended to showcase products, services, and resources for our members and attendees. The items on exhibit are to relate to the discipline of communication sciences and disorders. ASHA reserves the right to review all exhibit applications for eligibility and to withdraw its acceptance of a contract if it determines, in its sole discretion, that the exhibitor is not eligible to participate, or if the exhibitor’s product is not eligible to be displayed in this exhibit.